Project Routemap
Author(s): Infrastructure and Projects Authority
Issued: 28 February 2022
Guidance and technique
Project routemap: requirements module
Helps you manage the requirements and deliver the strategic outcomes and benefits of a complex or novel project.
Project Routemap is part of the IPA’s toolkit for successful project set up. It comprises a 10-Step process and eight accompanying modules which explore best practice and learning from common causes of project success and failure.
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Details
Requirements are the project stakeholders’ wants and needs. They must be prioritised and agreed in the context of the project’s expected outputs, outcomes and benefits. Furthermore, they must be aligned with organisational, regional, national and international policies and aims, such as the UN Sustainable Development Goals, the Paris Agreement, the UK’s Net Zero Carbon Targets and commitments made at COP26.
Without good requirements management, the project may fail in the eyes of stakeholders, as it will not be delivering in line with their expectations. A clear set of unambiguous requirements helps project teams and their supply chain understand what they need to deliver and informs the organisational design of the project. Proactive and ongoing stakeholder engagement is critical to manage expectations, especially with the asset manager, who will maintain and operate the asset once the project is complete. It demonstrates how the project will deliver on its vision and helps to mitigate potential late changes that may compromise the business case.
Stability of requirements is key to success. Requirements will inevitably need to develop as more information becomes available; however, they should be locked down and baselined before the business case is finalised for approval. To prevent unpredictable cost and schedule implications, requirements should be subject to robust change control including the testing of any unavoidable changes for impact against the plan, business case, outcomes and benefits before decisions are taken.
This module can help to assess if existing or proposed arrangements for managing requirements are suitable for the scale or the complexity of your project.
Routemap
Routemap provides an early intervention that supports effective project set up. It is a structured and tested methodology that ensures best practice and learning about the most common causes of project failure are considered at crucial early stages of development.
Routemap is a flexible set of modules 8 modules accompanied by a factsheet and handbook. The factsheet provides, at a glance, information on what Routemap is, how to use it and how it works. The Handbook explains in much more depth what the Routemap is and how to apply it as a process. The modules offer guidance on the most common challenges for projects and explore good practice to identify and address gaps in capability. They can be used as part of the Routemap process or as standalone guides.
Product Information
Collection Project Routemap
Delivery vehicle Appraisal, Feasibility, Programme, Project
Practice Benefits Management, Planning and Control, Solution Delivery, Solution design
Product type Workbooks and guides
Updates
First published.
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